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ADAUGEO™ NUMBERING
(PARAGRAPH NUMBERING FOR MICROSOFT WORD)

(Now Available for Word 2010)

See Below for Package Details

ABOUT ADAUGEO™ NUMBERING

Adaugeo™ Numbering is a suite of tools for creating, applying and managing numbered Word styles (for paragraph numbering).

Our tools were designed specifically to address the numbering requirements of legal documents.

You can most certainly use our tools for numbering for desktop publishing and other types of documents, but you will find the organization of the ribbons and the dialogue boxes are aimed at providing quick access to tasks most frequently required for legal documents and correspondence.

The numbering tools comprise part of our basic macro package, and we also offer them as a separate application.

WHY USE NUMBERING STYLES?

If you are reading this page, you probably know exactly why you are here. For the benefit of newcomers, we’ll summarize the issue as follows: if you wish to maintain stable and flexible numbering in legal documents, you must number paragraphs with numbered styles, and not directly via the native Word numbering buttons. Enough said!

If your firm is not already using numbered styles for legal documents, a Word 2010 upgrade presents a great opportunity to adopt that good practice. As the numbering features in Word 2010 have changed from previous versions of Word, users will be subjected to change either way. Perhaps training time may be better spent with styles rather than with the less-reliable and less flexible direct numbering features of the native software.

Of course you can create a set of numbering styles using the native Word 2010 ribbon tools if you wish. The question to ask is: would you wish to spend 15 minutes on that task, or would you prefer to spend 15 SECONDS on that task? If you are in the latter camp, our numbering tools are for you.

TERMINOLOGY – MULTILEVEL LIST VS. “NUMBERING SCHEME”

Commencing with our Word 2010 release, we have changed our solutions to use the terminology that Microsoft now uses for paragraph numbering styles (also called "list numbering styles"). What you may know and love as a “numbering scheme” is now called a “multilevel list” within our interface, and sometimes abbreviated to “List”.

(Technically, the correct name if following Microsoft’s example would be “List Styles” but we find that confusing to our users so try to avoid using the term in our end-user interface).

ABOUT NUMBERED “LISTS”

Word sees a series of numbered paragraphs as “numbered list” – hence it is common to see the term "list numbering" used in reference to Word styles. if you search Microsoft Support help, you must search for the terms “multilevel list”, “list numbering”, “list style” or “list template”.

Each numbered list has a start and an end. Legal documents often contain two or more “numbered lists”. An agreement would usually contain at least two lists - the first list comprising of the recitals (often “lettered” rather than numbered), and yet another list comprising of the agreement body. The recital “list” ends at the consideration clause, and the agreement body “list” begins immediately after the consideration clause.

Each of those lists (recital and body) comprises what Word sees as a separate multilevel list and that is so even if the content requires use of level 1 numbers only, which is common for recitals. It is good practice to format the recital with a separate set of numbering styles than those used for agreement body. Feasibility of adopting that good practice requires you have good tools to quickly create and edit numbering styles.

LICENSING

The numbering tools are integrated with the Adaugeo™ Extensions macro package, or at your option they may be licensed as separate application.

Adaugeo™ Numbering is delivered as a package inclusive of the consulting services to assist you with the setup and configuration best suited to your firm's requirements. Also included in the package price is the training for your trainers, and/or for small firms, the end-user training.

PACKAGE OVERVIEW

Our basic package includes this non-exhaustive listing of tools:

  • Numbering Ribbon for Word 2010


    • Split buttons access (mappable to quick access toolbar) for applying the numbering styles (1 to 9 buttons on the ribbon)

      The beauty of the split button controls is that they serve two purposes. You click the face of the button to apply the numbered style, yet click the button's drop arrow to access other features related to that numbering level, including:

           apply numbered style with line break
           apply numbered style with style separator
           edit the style
           apply the corresponding un-numbered style

      Tools to apply styles are also mapped to the keyboard for power users.
    • The ribbon controls are document “aware” – that is, the buttons and related shortcut keys always operate on the current document’s “active” multilevel list.
    • All tools are accessible from the one ribbon, either by clicking the face of a button, or by clicking a split button's drop arrow to access related features.
  • Create New Set of Numbering Styles

    Instantly create a new set of list numbering styles (called a "multilevel list") by replicating a “blueprint” into a set of styles of your choosing. Blueprints, called “master lists”, are available at three levels:

      • Firm lists
      • User private lists
      • Workgroup lists




    With careful planning of the workgroup lists feature, you can if you wish, have hundreds of blueprints available for quick selection, and you can do that with very little systems maintenance overhead.

    The system is flexible, you can have as few or as many firm lists as you wish. You can also choose to enable or disable the "User Lists" or "Workgroup Lists" features by changing INI file settings.

  • Edit Numbering Styles

    This is our main tool for editing numbered styles at a very detailed level. Users need not know whether the property to be changed is a numbering property vs. a style property because we provide it all on a single dialogue.



    We designed it to place the most frequently edited properties for legal documents right on the main tab, with the more advanced features tucked behind but easily accessible by browsing the grey tabs. As you can click the preview to change number formats and indents, the average user rarely needs to access the advanced features available on the secondary tabs.
  • Integrated Numbering and Bullets

    Within the 9 levels comprising a multilevel list, levels may be “numbered” with

                             Numbers
                             bullets
                             text,

                             or any combination of the above.

    Bullets are chosen at the Number Tab of the Edit Multilevel List macro:



    Users merely click a grid control to choose a bullet.

    You can pre-set the large bullet grid for your firm as a whole (via database settings), and users can save up to 10 personal favourites for future use.

    With the “More Bullets” feature, you can choose any bullet available at Word’s Insert Symbol dialogue (and save that choice as a personal favourite for future use).
  • Power Tools for Editing Numbering Styles

    • Change all styles for one multilevel list simultaneously

    • Change ALL numbered styles in document simultaneously (and, if using our styling system (see our Word Macrospage for details), include the “firm styles” in the same pass.

    • This tool is very handy where you wish to toggle a draft between single and double spacing. The macro knows (by the styles) which paragraphs to always leave single spaced. Hence, a change to double spacing would see titles, subtitles, indented quotes, table text and the like remaining single spaced whereas wrapped body text would become double spaced.
  • Power Tools for Editing Large Legal Documents
    • Find and replace paragraphs formatted with one set of numbering styles and automatically re-format them with a different set of styles.

      Unlike the native find and replace (which requires a find operation for EACH style), our macro does all levels simultaneously.

    • Remove all direct formatting from list paragraphs without affecting other text in the document.

      This can be a handy tool if you send your document outside the firm for edit, and the external editors apply direct numbering over your styles. Removing the direct paragraph format automatically re-links the paragraphs to the correct list template.

    • Promote or demote specific numbering levels only, leaving all other levels unchanged



      This is very handy if as a result of editing, you delete a level in the list. All of the remaining levels can be promoted in a single step without affecting the higher levels.

  • Tools to format the document for Table of Contents

    We use the native Table of Contents in order that our clients’ documents may be edited by their clients and other law firms. We do offer some handy tools to format documents to prepare for insertion of the TOC, including but not limited to:

      • Add style separators en masse

      • Convert standalone headings to in-line (run-in) headings en masse

  • “Safe Paste” (selective unformatted paste)

    Our pasting tool avoids native Word anomalies that sometimes come into play when copying list numbered text among documents.

    The safe paste macro does a selective unformatted paste. List numbered text is pasted unformatted (and at your option automatically re-styled after the paste) and un-numbered text is pasted formatted.

    This prevents copying list templates to the destination document which, for all versions of Word, can in some circumstances, break the list templates collection in the destination document.

    It saves you from losing all formatting which is what would happen if your only alternative was to paste the entire selection as unformatted text.

    A side bonus to the safe paste macro is that you can copy paragraphs from one set of numbering styles and paste them into a different set of numbering styles.
  • Manage Lists in Document

    This tool shows you an overview of the multilevel lists in the active document. From there, you can quickly determine which styles are in use, as well as add, edit, preview, delete, rename and advance the insertion point directly to paragraphs formatted with those styles.
  • Admin Tools

    Our Admin Menu contains an assortment of diagnostic tools for system supervisors and power users. They report numbering statistics for any type of Word list numbering:
    • View a Document’s List Templates Collection

      With this tool, you can look “under the hood” to see a document’s entire list templates collection at a glance and view details for any or all of them.
    • View Details for Current List Template

      This tool shows the technical details for the list template active at the insertion point.

      If you suspect someone has broken your nicely styled numbering by applying direct numbering over top of a numbering style, you can identify that problem very quickly using this tool.